Update to Homeowners about Board of Directors Election:
As you know, our Association's 2022 annual meeting was held on October 27, 2022; we also held a reconvened meeting on November 3, 2022, with the hopes that a quorum of ballots would be reached so that the Inspector of Elections could open and tabulate the votes for the election of Board of Directors. Unfortunately, a quorum was not reached at such time. As a result, we have extended the voting deadline and have adjourned the annual meeting to Thursday December 1, 2022, at 5pm.
In order to attempt to reach quorum at the December 1st meeting, we would like to request that if you haven't already done so, that you cast your vote and mail your ballot to The Ballot Box no later than November 21, 2022, or you may deliver it to the Inspector of Elections at the meeting on December 1, 2022.
If you have not cast your ballot and have misplaced it, we request that you attend the meeting on December 1, 2022, in order to obtain and cast a replacement ballot. You must deliver your ballot in person on December 1st no later than 5:30 p.m. The December 1, 2022, meeting, will be held at 5:00pm at The Clubhouse--Legends Outdoor Patio, located at 3250 Rancho Solano Parkway, Fairfield, CA 94534. Feel free to contact any the Association's Community Manager, Priscilla Marin at 707- 447-7797, or The Inspector of Elections-- The Ballot Box at 888-558-2887, if you have any questions.
Sincerely, Board of Directors, Rancho Solano Master Association
IMPORTANT NOTICE about Coyotes and Feeding Feral and/or Wild Animals
Our community is situated within open space that is home to wildlife and it's important that residents be aware of coyotes in the neighborhood and use caution, particularly with small pets. Additionally, it is VERY IMPORTANT not to feed feral and/or wild animals. Doing so can create a dangerous situation for residents and their pets. Please respect the wildlife and your neighbors and do not leave pet food outside!
RANCHO SOLANO MASTER ASSOCIATION
2022 ANNUAL ELECTION OF DIRECTORS
PRE-BALLOT NOTICE PER CIVIL CODE 5115(b)
There are four (4) Board seats up for election in 2022. The Annual Meeting and Election is scheduled to be held at the Clubhouse Solano located at 3250 Rancho Solano Parkway, Fairfield, CA 94534.as follows:
Annual Meeting Adjourned Annual Meeting
October 27, 2022 November 3, 2022
7:00pm 5:00 pm
Quorum is not anticipated at the original meeting in October; therefore, due to the anticipated lack of quorum, an adjourned date is provided on this notice. The inspector of election will not be present at the original meeting.
The Board of Directors has contracted with an independent vendor, The Ballot Box, to serve as the Inspector of Election for the purpose of preparation, receipt, and tabulation of the ballots for this meeting. Each home is permitted one (1) ballot. Ballots will be mailed to the membership at least 30 days prior to the meeting and election date. Returned ballots must be received in the envelopes provided by the inspector by mail, certified delivery such as UPS or Fed-Ex, or by hand delivery to: The Ballot Box, 3315 E. Russell Rd., #A4-156, Las Vegas, NV 89120. The deadline for the receipt of mailed ballots is no later than 12:00 PM (noon) on November 1, 2022. Ballots will also be accepted at the adjourned meeting on November 3, 2022. If you would like a receipt for your returned ballot, you are encouraged to mail the ballot with tracking through the United States Post office, or other certified delivery service (UPS, Fed-Ex, DHL, etc.). You may also request a confirmation of receipt of your ballot via email to firstname.lastname@example.org.
The list of all candidates’ names that will appear on the ballot is as follows:
K. Martin Fleischer
Sandra J. Menichelli
Andrew San Juan
Candidate statements from the names listed above, will be included with the ballots.
Members who wish to verify the accuracy of their own information for voting purposes may contact the Community Association Manager to view their information within the Voter List. If you see any errors on either list, please report the same to the Community Association Manager, no later than September 16, 2022.
This notice is available to any member by individual notice upon request to the Community Association Manager:
Community Association Manager
The Kelly Company
NOTICE OF NOMINATION FOR THE 2022 ELECTION OF DIRECTORS
Our Association’s 2022 annual election of Directors is scheduled to be held at 7pm on October 27, 2022, at The Clubhouse located at 3250 Rancho Solano Parkway, Fairfield, CA 94534.
The Association is governed by seven Directors who are homeowners that volunteer their time to sit on the Board for three-year terms. The terms of four Directors will expire this October. Therefore, the Association is seeking four candidates to fill the expiring terms. Although the Directors whose terms are expiring may want to continue serving on the Board, all qualified owners have the opportunity to be a candidate for election.
Members who are interested in running for the Board, shall complete a nomination application which can be found below, or may be requested from Management. Members who would like to run for the Board, should ensure that the form is submitted to the Association no later than 5:00p.m. on August 3, 2022. Members who are interested in running for the Board, must meet the required qualifications as stipulated in the Associations election rules, which may be reviewed here: https://jmp.sh/esmVdAQ
. Should you prefer to request a copy of the Associations election rules, please be sure to contact the Community Association Manager. Candidate statements must be returned via mail to the address noted below or via email to the Community Association Manager, Priscilla Marin, at email@example.com
. Candidates who submit Nomination applications late, will not be included in the ballot.
If at the close of nominations, there are the same number or fewer qualified candidates as there are Board positions to be filled, then the Board may, after voting to do so, seat the qualified candidates by acclamation without member balloting. If the number of candidates exceeds the number of positions to be filled, the Board will meet between August 8, 2022 – August 17, 2022, in order to select an Inspector of Elections, as due to changes in the law regarding Association Election Rules, The Kelly Company can no longer serve as the Inspector of Election in order to tabulate and certify the ballot counting.
Candidates who wish to verify the accuracy of their information, may contact the Community Association Manager to view the Candidate Registration List. Alternatively, members who wish to verify the accuracy of their own information for voting purposes may contact the Community Association Manager to view their information within the Voter List. Both lists will be available at least 60 days prior to the annual meeting. If you see any errors on either list, please report the same to the Community Association Manager, no later than September 16, 2022.
We hope you will consider getting involved in the Association by running for the Board. If you have any questions about becoming a candidate or about the election process, you can find more information in the Association’s Election Rules. Feel free to contact any of the current Board members or the Association’s Community Manager, Priscilla Marin at 707-447-7797, if you have any questions.
Board of Directors
Rancho Solano Master Association
Fire Mitigation Summary (with summary letter PDF for insurance carriers)
Homeowners of Rancho Solano HOA: We’ve received several requests by various homeowners asking us to detail what fire mitigation efforts the HOA has undertaken on your behalf. We understand some insurance carriers have asked you this question in evaluation of the risks associated with the issuance or pricing of homeowner’s insurance. Here is the summary: Fire Mitigation Efforts: Summary Letter
Visit our New Fire Safety Page
Visit our fire safety page to get updates on how we are working within our Rancho Solano HOA to be proactive with fire safety and mitigation. Get info on how to sign up for NIXLE alerts and tips on how to fire harden your own property, as well as ways to prepare in the event of an evacuation.
Please feel free to contact us with your comments and suggestions.